Change in Registrar Office
The process for changing the Registrar Office of a private limited company in India typically involves the following steps:
Obtain board resolution: A board resolution must be passed by the directors of the company authorizing the change of registered office and approving the necessary steps to be taken.
Verify feasibility: The company must verify that the proposed new registered office is located within the same state as the existing registered office. If the new office is located in a different state, then the company must follow the process of shifting the registered office from one state to another.
File the necessary documents: The company must file the necessary documents with the Registrar of Companies (RoC) within 30 days of the change, including:
Form INC-22: This form is used to inform the RoC about the change of registered office. It must be filed along with a copy of the board resolution, proof of ownership or rent agreement of the new registered office, and an NOC from the owner of the registered office.
Form MGT-14: This form is required to be filed with the RoC within 30 days of passing the board resolution.
Verification by RoC: The RoC will verify the submitted documents and may request additional information or clarification if required.
Approval from RoC: If the RoC is satisfied with the application, it will issue a new Certificate of Incorporation (CoI) with the updated registered office address.
The time required for changing the registered office of a private limited company may vary depending on the RoC's verification and approval process. It may take anywhere from 2-4 weeks to complete the process.
The documents required for changing the registered office of a private limited company from one state to another are as follows:
Board Resolution: The board resolution passed by the company to approve the shifting of the registered office.
Special Resolution: A special resolution passed by the members of the company to approve the change of registered office from one state to another.
Form MGT-14: This form is required to file with the Registrar of Companies (ROC) within 30 days of passing the special resolution.
Form INC-23: This form is required to file with the ROC for getting approval from the Central Government.
New Address Proof: The proof of the new address of the registered office, such as rent agreement, sale deed, electricity bill, or property tax receipt.
NOC from the landlord: If the new registered office is taken on rent, then a no-objection certificate (NOC) from the landlord is required.
Copies of updated MOA and AOA: The copies of updated Memorandum of Association (MOA) and Articles of Association (AOA) after amendment with respect to the new registered office.
Updated PAN Card and other registration details: Updated PAN card and other registration details of the company such as GST registration, TAN, etc.
Any other documents required by the ROC: Depending upon the state where the company is shifting its registered office, the ROC may ask for additional documents.
It is advisable to consult a legal professional to ensure that all the necessary documents are in place and the process is carried out smoothly.